Keys to Effective Time Management
We all have the same amount of time in any given day. Then why does it seem like some people get so much done in a day while others are not able to check anything off their to-do list? It’s true, some people are able to accomplish quite a bit during in a 24-hour time period while others sadly, not too much. What is the main difference between the two? Time management skills!
A salesperson can benefit greatly by being able to effectively manage their time. It will enable them to get more work done in less time and make the most a day.
Keys to a highly developed, effective time management skills.
1. Make a plan. A well-structured list prioritizing tasks you want to complete in a single day will help to organize your time and ensure steady progress is made. Your plan should be simple and easy to follow. Complete the most important task first, working on it until it is completed. Studies have shown that for every 15 minutes of planning, one hour of work is saved.
2. Stick with the plan. Situations may arise that need your attention, but don’t let them completely distract you from the most important tasks on hand. Once distracted, it takes an average of 10 minutes to get back to where you were before the distraction.
3. Get organized. Organize your home and workplace so that you know where to find what you need, when you need it. Keep similar, like-items in one location. Things you use every day like your keys should be kept in the same place each time so you don’t have to remember where you left them. If you’re a naturally messy person, spend a few minutes at the end of each day to straighten up and get organized. The average person spends 24 minutes a day looking for misplaced items which add up to about 3.5 work weeks a year.
4. Identify where you are losing (wasting) time by keeping track of how you spend your time during the day then add it all up. Example – 2 hours sending personal text messages, 35 minutes playing Solitaire, 20 minutes looking for an email sent by Torsten last week. Every bit adds up and at the end of the exercise, you may be surprised to see how your time is really being spent.
5. Work hard, work smart. Use best practices, there is no need to reinvent the wheel. Find out what the most successful agents are doing and follow in their footsteps. Develop a sense of urgency, and be the hardest working person you know.
The steps above can double, triple, and even quadruple the amount you get done in the same amount of time.
The bottom line: Have a plan along with the self-discipline to do what needs to be done when it needs to be done. Work smart, but be willing to work as hard as you have to when you have to in order to get the job done.