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Posted by on Jan 29, 2014 in Sales

Essential Productivity Tools and Tips

Essential Productivity Tools and Tips

Do you suffer from information overload and need to find a way to manage your resources better?  Increased productivity can add dollars to your bottom line and increase profits.  Not sure what to do or what tools are available to increase your productivity?   Keep reading to find tips and tools to help you achieve greater productivity.

1. Find a place to take and keep notes.  Taking notes will help you remember important information you may otherwise forget and frees up space in your brain for problem solving.  It will enable you to be better focused on the task at hand.

Evernote, Microsoft OneNote and Google Keep are good note taking apps.  My personal favorite is Google Keep because it allows you to quickly take and save notes, photos, voice memos, and checklists to Google Drive, and then access them again on any other web-connected device you use.  It’s great for quick note-taking on the go and is simple to use.  You can even use it to save your notes on your desktop that you know you’ll want to access later on your smartphone, like shopping lists, addresses, phone numbers, to-do lists, or conference call codes.

2. Limit your to-do list to five items or less daily, listed in order of importance. Making a shorter to-list can help you get more done. When you have a long to-do list, it’s easy to get lost in everything you have to do and become overwhelmed.

Try Toodledo, Teuxdeux and Remember the Milk.  If you have an iPhone, you can add tasks to Remember the Milk with Siri.  How much easier and convenient can it be to create your reminder list??

3. Learn better typing skills.  Typing with two fingers is not very efficient or fast.  Being able to type without looking at the keyboard is important and it will allow you to edit while you go. offers a free typing speed test and provides advice on how to improve your typing skills.  Practice over and over and you are sure to improve.

4.  Use keyboard shortcuts, brower tools and “hacks.”  Hacks are little tricks and techniques that simplify your life.  There are plenty of hacks to be found that work right from the browser address bar.  You can set up a simple hack to post a tweet directly from the Google Chrome address bar without going into the full Twitter dashboard.  It saves time and may keep you from getting distracted.

5. Use a Tickler File system to organize and meet project deadlines.  It’s much easier to keep everything organized neatly if you use a folder created for that purpose.  A digital version of the tickler can be created in Microsoft Excel using Conditional Formatting.

6. Simplify reoccurring tasks and save time by using existing business apps.  Even if you are able to create your own spreadsheet that can track expenses and receipts, why spend all that time and effort setting it up when good options are already available?

Shoeboxed and Neat Receipts are excellent systems for managing finances and storing business receipts.

7. Store inspirations, useful articles and research material for future reference.   When you come across an article that sounds interesting but is not related to the current research you are doing, you can store it for reading later.

Instapaper and Pocket lets you save items for later and are also bookmarking apps.  Once you have finished reading your bookmarked article, you can archive it or check it off.  The apps can be integrated with your iPhone, browser, and other productivity tools.